Event Management (Marketing & Communications)
We are seeking a passionate and creative Event Manager to help us bring bold ideas to life and deliver unforgettable experiences for our clients.
A day in the life of P3 Events involves collaborating with clients and our national team to craft events that wow, inspire, and meet client expectations.
* Workshop meetings with clients and our national team to develop events that match their goals, styles, and needs.
* Weekly staff meetings and brainstorming sessions to ensure seamless event execution.
* Owning the entire event management process from concept to completion, including proposals, pricing, execution, and post-event reporting.
* Coordinating suppliers, meeting deadlines, and managing budgets.
* Working on multiple events across various locations while building our company culture.
* Completing contracts, reports, and ensuring attention to detail.
Who You'll Work With:
You will be part of a diverse team consisting of creative geniuses, including National Operations Managers, Senior/Event Managers, Event Coordinators, Assistants, and contract staff for event days.
Key Responsibilities:
* Event planning, execution, task management, client and supplier relations, administrative execution of events, scheduling.
* Developing and managing event budgets – staying within budget.
* Preparing client proposals using PowerPoint.
* Consulting with clients to understand their requirements.
* Setting and developing schedules.
* Managing logistics and production coordination.
* Site management, including site inspections, event area selection, and analysis of site requirements.
* Supporting the national team as required, including casual event staff, to achieve company goals.
Skills:
* Project management, timelines, and task management.
* Facilities coordination, audio-visual, lighting, event layouts, and design.
* Production, staging, and on-site execution.
* Problem-solving in stressful situations.
* Vendor sourcing and coordination.
* Contracting, negotiations, and compliance.
* Risk assessment and coordination (emergency planning).
* Event budgeting and financials.
* Evaluations, reporting, and analysis.
* Leadership and strong interpersonal skills.
* Superior written and oral communication skills.
* Working knowledge of Microsoft software, including Excel, Word, and SharePoint.
* Familiarity with Canva and cloud-sharing programs.
* Understanding of social media and marketing opportunities for clients and our business in event settings.
* Ability to work independently, but also experience in delegation.
Time Commitment:
Some interstate travel may be required and will be compensated. Long days and some weekends are expected.
Terms:
This is a salaried role with leave entitlements congruent with National Employment Standards governed by the Fair Work Ombudsman. Termination of employment can be affected by either party with a notice period of two weeks or pay instead of notice by the Employer.
Qualifications:
* Minimum 2 years of office environment experience.
* Tertiary qualifications are highly regarded.
* Company-specific training will be provided, as well as opportunities for further formal qualifications and attendance at conferences and industry events.