Senior Admin Officer & QLD Node Administrator (Identified s25)
$91k - $98k p.a. + 17% super + leave loadings
* Position open to Aboriginal and Torres Strait Islander candidates only
* Part-time (80%), fixed-term position for up to 3 years
* Base salary will be in the range $91,658.60 - $98,330.37 + 17% Superannuation (HEW Level 6)
We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer & QLD Node Administrator to support the effective and efficient operation of the Australian Research Council Centre of Excellence for Indigenous Futures (ARC-IFC). You will require highly effective administration, coordination and interpersonal communication skills and will demonstrate a commitment to providing a high level of customer service.
Key responsibilities will include:
* Ensuring the smooth running of the Directorates' day-to-day work schedule, including diary management; coordinating incoming correspondence/enquiries; scheduling meetings/activities and engagements and coordinating communications.
* Coordination of Directorate meetings, including liaising with key stakeholders/attendees, preparing committee documentation and ensuring meeting governance and protocols are maintained.
* Coordinate travel arrangements, including trip planning; travel administration and post-travel reconciliation.
* Reconciling business expenses against expense management system data and statements.
* Plan, design, and implement effective administrative systems and processes, including standard operating procedures and office protocols, in collaboration with relevant staff.
* Undertake complex data entry, retrieval, compilation, visualization and management processes.
* Be the key point of contact for both the UQ Node, building strong relationships with internal and external stakeholders of the Centre.
* Lead and manage administrative processes for the CoE specific activities of the Node to ensure the provision of high-quality administrative and operational support across the Node.
* Manage Centre KPI reporting records, including liaising with other Node and Theme Administrators, Chief Investigators and Research Staff to capture quarterly KPI reporting for annual Centre reporting.
* Support the successful delivery of events and other engagement activities, including conferences, summits and workshops.
* Any other duties as required, consistent with the level of appointment in the administration job family concerned, as directed by the ARC-IFC Chief Operating Officer, or the ARC-IFC Centre Director.
At UQ, Aboriginal and Torres Strait Islander people are supported to fill their cultural responsibilities, with access to 8 additional days (pro-rata) of paid Cultural Leave annually. Indigenous employees are encouraged to access the UQ Aboriginal and Torres Strait Islander Staff Network with a variety of significant events held throughout the year.
The Australian Research Council Centre of Excellence for Indigenous Futures (ARC-IFC) is a nationally funded research centre located in the Faculty of Business, Economics and Law (BEL) at the University of Queensland (UQ). The Centre aims to investigate and improve the life chances of Aboriginal and Torres Strait Islanders by operationalising Indigenous knowledges in unique transdisciplinary research to enhance our understanding about the complex nature of intergenerational inequity.
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
* Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
* 17% superannuation contributions
* 17.5% annual leave loading
* Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
* Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
* UQ Study for Staff
* Affordable parking (from just $5.75 a day)
* Salary packaging options
About You
The University of Queensland considers that being Aboriginal and/or Torres Strait Islander is a genuine occupational requirement for this position under s25 of the Anti-Discrimination Act 1991(Qld) and the filling of this position constitute a special/equal opportunity measure under section 8(1) of the Racial Discrimination Act 1975 (Cth).
You will have:
* A degree with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
* Demonstrated skills in providing a high level of customer service, including excellent interpersonal skills and appropriate communications with Indigenous communities.
* A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
* Office management skills and capabilities.
* Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context.
* Excellent written and verbal communication skills.
* Skills in project coordination.
* Highly effective organisational, time management and problem-solving skills.
* Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check etc.
Questions?
For more information about this opportunity, please contact Mr Shane Boseley - [emailprotected]
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
* Cover letter summarising how your background aligns to the 'About You' section
* Resume
Other Information
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Applications close 9 March 2025 at 11.00pm AEST (R-46428). Please note that interviews have been tentatively scheduled for March.
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