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Working hours: Full-time, Hybrid / 4 days a week onsite
With our unified SaaS platform deltaconX, we simplify regulatory compliance to streamline transaction reporting processes. Since the market launch in 2013, we have been committed to helping businesses meet evolving regulatory demands efficiently.
Our platform is the one-stop shop for our clients to be compliant with key regulations like EMIR, MiFIR, SFTR, REMIT, MAS, HKMA, and many more. As we continue to grow through our Go-Global initiative and strategic partnerships, we are looking for talented individuals to join us in shaping the future of regulatory compliance and delivering innovative solutions to our clients.
To support our continued growth, we are looking for a highly organised and proactive Senior Office Manager to become the backbone of our daily operations.
If you're a hands-on problem solver who enjoys keeping things running smoothly—whether in finance, HR administration, or office management—this role is for you!
Minimum Requirements
1. Experience in finance, office management, or a related field.
2. Hands-on experience with financial and accounting software.
3. Fluent in German and English (written & spoken).
4. A proactive, reliable, and structured approach to work.
5. A problem-solving mindset and the ability to multitask with ease.
6. A team-oriented, diplomatic, and professional attitude.
Responsibilities
Financial AdministrationSupporting the CFO & Tax Advisor
1. Managing and recording incoming invoices (filing, labeling, etc.)
2. Processing online banking payments.
3. Preparing monthly financial records (invoices, statements, etc.) for accounting.
4. Overseeing incoming and outgoing payments.
5. Creating quarterly financial reports (P&L) for our global group entities.
6. Handling and reimbursing travel expenses and per diems.
Office Management The Heart of the Office
1. Managing access permissions for employees and guests.
2. Overseeing office supplies, orders, and logistics, including:
1. Daily essentials: coffee, beverages, snacks, cleaning & office supplies.
2. Marketing materials: business cards, brochures, promotional gifts.
3. Shipping: ensuring event & marketing materials reach employees, trade shows, and conferences.
3. Maintaining and updating company document templates (Word & PPT).
4. Ensuring that the office enables staff to efficiently fulfill our mission.
HR Administration The Link Between Employees & Management
1. Ensuring that HR processes are followed and completed on time (e.g. performance appraisals, time tracking, onboarding, etc.).
2. Managing employee benefits (lunch vouchers, parking cards, job tickets, etc.).
3. Organising and coordinating team events and company gatherings.
Strategic & Process Support Helping Shape the Future of our Organisation
1. Actively supporting management in key initiatives.
2. Helping implement and optimise internal processes.
3. Defining and documenting finance-related workflows.
An interesting and varied job in a dynamic and ambitious company with flat hierarchies. An international environment with the opportunity for continuous professional and personal development. Flexible working hours with the option of working from home. A modern office “myHive” in the Twin Towers on Wienerberg with excellent infrastructure as well as attractive benefits.
At this time, we can only consider applications from EU citizens or Blue Card/Red-White-Red Card holders.
We are dedicated to cultivating a fair and inclusive workplace rooted in trust and mutual respect. Embracing diversity is fundamental to our success, and we strive to build a team that reflects a broad range of backgrounds, perspectives, and talents.
For this position, we offer a gross annual salary starting at EUR 44.450,- taking into consideration the appropriate classification according to the valid IT collective agreement and the willingness to overpay based on qualifications and professional experience.
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