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* Full-Time Equivalent: Ideally 1.0 FTE (37.5 hours per week). Part-time negotiable at 0.8 FTE (30 hours per week).
* Location: Hybrid (2-3 days in office, the rest work from home).
About OTA
Occupational Therapy Australia (OTA) represents and supports the continually evolving occupational therapy profession. Its vision is to support the profession so that people and communities are engaged in occupations that bring meaning and purpose to their lives, fostering health, wellbeing participation and inclusion.
OTA champions occupational therapists to support their community. As Australia's professional association for occupational therapy with over 12,000 members across Australia, OTA fosters evidence-based practice, enables lifelong learning and promotes the future of occupational therapy. We are incredibly proud of the work we do in delivering professional development, advocacy, practice standards, collegial networking, and broader member services, and we have big goals over the coming years.
What does the role involve
Reporting to the Chief Operating Officer, this role will require an experienced events manager to plan, organise, and execute all aspects of conference events. The role will also require you to work extensively and collaboratively across the organisation and with external stakeholders and suppliers.
This role is based in our National Office in Fitzroy, Melbourne (2-3 days a week in-office, the rest WFH) supporting our hybrid workforce.
What we need in the role
* An innovative, diligent, and efficient individual skilled in curating, planning, and executing conference programs and events from start to end, with a strong focus on attendee experience and engagement.
* An experienced events manager to deliver OTA's 2025 National Conference in Adelaide.
* An organised planner proficient in time management, demonstrating financial responsibility in budget management and expenditure decisions, venue coordination, and logistics to ensure successful event delivery and deliver dependable high-quality service.
* A leader with demonstrated experience in effectively managing both internal and external stakeholders, and working collaboratively to achieve event success and targets, as well as contribute to a positive working environment through their own working attitude and behaviour.
* A people manager who demonstrates and inspires a culture of high performance and achievement in their team aligned with OTA's values of Progress, Pride, Connection and Empowerment.
The team
You will be leading a small Conference Events Team, reporting to the Chief Operating Officer. This role will see you working closely with the Business Development, Marketing & Communications, and Membership teams.
What responsibilities form part of this role?
* Lead the development, planning and delivery of OTA’s national events calendar, including OTA's Conferences and Events.
* Curate engaging conference programs aligned with the association's goals and objectives.
* Managing all operational processes related to Events, including event budgets/budgeting, monitoring expenses, and maximising event profitability through strategic financial planning.
* Responsible for stakeholder relationship management including suppliers, committees and internal cross-functional teams.
* Collaborate with other departments within OTA to support appropriate and effective knowledge transfer processes.
* Cultivate and maintain effective working relationships with the internal team and look for opportunities to improve work practices and processes.
Why you should work with us
OTA offers our staff a professionally satisfying, rewarding and flexible working environment. In addition to a hybrid working environment, OTA cares for our team with a Wellbeing Program and initiatives to support work-life balance that includes the following initiatives:
* Flexible Work Arrangements: Melbourne-based employees can enjoy the flexibility of our hybrid work model (2-3 days in the office, and 3 days working from home) and flexible hours (choose when you start and finish), to help achieve a seamless work-life balance.
* Employee Assistance Program: We partner with Acacia EAP to provide our OTA staff with free and confidential assessments, short-term counselling, referrals, and follow-up services for personal and/or work-related problems.
* Half Day Off for Health Checks: As part of OTA's commitment to staff wellbeing, our employees get half a day (4 hours) off each calendar year for health checks ranging anywhere from a dental appointment to a mammogram or even just a regular check-up - no sick leave required!
* Birthday Leave: Celebrate your Birthday with an additional day off.
* Working From Anywhere Policy: Our new initiative could see you working interstate or internationally for up to 4 weeks a year.
You will be joining a dedicated team with a fun and hardworking culture who love what they do and are genuinely passionate about supporting occupational therapists across the country. This is a great opportunity to make this role your own and be part of an exciting evolution for the organisation whilst making a difference when it comes to helping us achieve our purpose of protecting and progressing occupational therapy in Australia.
Specific skills/qualifications needed
The successful candidate for this role will bring with them to the role:
* Qualification in event management or similar.
* Demonstrated experience managing and delivering large-scale national events, in a hybrid or virtual format with at least 3-5 years of event management experience.
* Demonstrated project management and organisational skills with the ability to coordinate all aspects of event delivery.
* Excellent written and verbal communication skills.
* Proven experience in managing internal and external stakeholders.
* Demonstrated experience in building strong working relationships with clients, volunteer committees, vendors and team members.
* Industry supplier knowledge and experience working with third parties in order to deliver conference events.
* Demonstrated ability to create and manage events budgets to ensure events are financially successful and have accurate financial reporting.
* Demonstrated ability to prioritise and manage multiple tasks and duties within agreed timelines and budgets, while remaining flexible and adapting to changing circumstances under pressure, including making real-time adjustments during events.
* Flexibility to work irregular hours including evenings and weekends as required.
* Availability to travel (both locally and interstate) and work onsite for conferences for between 2 and 4 nights – these may be held during the week, over the weekend, or a combination and are held across Australia.
* Capacity to work independently within the parameters of the role.
* Proficient technical knowledge in EventsAir, including OnAir virtual platform (highly desirable).
* Experience in not-for-profits, memberships, or professional associations, including with committees or volunteers (highly desirable).
If you would like to join our team and be a part of our growing success story, please click on the apply link and send your resume AND cover letter. Alternatively, if you wish to have a confidential discussion or to receive a copy of the Job Description, please contact Hayley Meaden: 0420 941 682.
As an Equal Opportunity Employer, OTA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.
We encourage applications from all backgrounds, ages, and gender, as well as Aboriginal and Torres Strait Islander people, those who identify as LGBTIQ+, and people with a disability.
OTA is not accepting inquiries from recruitment agencies for this position.
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