Job Description - Team Assistant (G4) (2024/0693 (014915))
Organization
NSRW-Control of Radiation Sources Unit
Primary Location
Job Posting
2024-12-16, 10:30:14 AM
Closing Date
2025-01-06, 10:59:00 PM
Duration in Months: 36
Contract Type: Fixed Term - Regular
Full Competitive Recruitment: Yes
This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security.
The Division of Radiation, Transport and Waste Safety develops and maintains standards for radiation protection, radioactive waste safety, and safety in the transport of radioactive material that enable the beneficial uses of radiation to be exploited while ensuring appropriate protection of workers, the public, patients and the environment.
The Control of Radiation Sources Unit is responsible for the development of standards for regulatory infrastructure for radiation safety and for providing for the application of these standards in Member States.
Main Purpose
Reporting to a Section/Unit Head/Supervisor and providing support to a group of Professionals, the Team Assistant contributes to the efficient operation of the office by providing assistance and advice on the administrative practices and procedures.
Functions / Key Results Expected
1. Correspondence and Records Management: Draft standard correspondence according to corporate communication guidelines. Format letters, reports, technical documents, manuscripts, newsletters and other material in accordance with standard operating procedures. Search office files and records and select information for use by the supervisor(s) in preparing correspondence, reports, project or programme plans.
2. Meetings and logistics: Make arrangements for internal/external meetings, seminars and other events. This may require such activities as the implementation of logistics, preparation of invitation letters and the typing, compilation and distribution of working documents and other material. Take and prepare minutes and/or notes of internal meetings.
3. Administrative activities: Input, retrieve and assemble information into/from databases using commercial or IAEA specific software applications.
4. Communication: Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
5. Achieving Results: Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme.
6. Teamwork: Actively contributes to achieving team results. Supports team decisions.
7. Planning and Organizing: Plans and organizes his/her own work in support of achieving the team or Section’s priorities.
Required Expertise
* Administrative Support: Ability to draft routine correspondence and correct documents in accordance with established standards and requirements.
* Administrative Support: Ability to provide training and guidance to newly recruited office support staff.
* Administrative Support: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and the ability to use databases.
* General Services: Experience in coordinating complex, multi-participant meetings at the regional or international level.
Qualifications, Experience and Language skills
* Completed secondary education.
* Minimum of four years of general office support experience, some of which in an international environment.
* Excellent oral and written command of English. Knowledge of other official IAEA languages is an asset.
* Administrative skills test to IAEA standard may be part of the process.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 48527, 6 weeks' annual vacation, pension plan and health insurance.
General Information
* The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
* Staff Members shall be selected without any unfair treatment or arbitrary distinction.
* The IAEA is committed to gender equality and to promoting a diverse workforce.
* Recruitment will be on a LOCAL BASIS only.
* IAEA staff members are international civil servants and may not accept instructions from any other authority.
Evaluation process
* The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement.
* Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
* Appointment is subject to a satisfactory medical report.
* The IAEA retains the discretion not to make any appointment to this vacancy.
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