Job Description - Team Assistant (G4) (2025/0051 (193684))
Organization
NSNI-Regulatory Activities Section
Job Posting
2025-01-16, 1:19:51 PM
Closing Date
2025-02-06, 10:59:00 PM
Duration in Months: 24
Contract Type: Fixed Term - Extrabudgetary
Full Competitive Recruitment: Yes
This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the Agency's activities to protect people and the environment from radiation exposure, and responds to the safety and security related needs of its Member States.
The objective of the Division of Nuclear Installation Safety (NSNI) is to achieve and maintain a high level of safety of nuclear installations worldwide that are under design or construction or in operation.
Main Purpose
Reporting to a Section/Unit Head/Supervisor and providing support to a group of Professionals, the Team Assistant contributes to the efficient operation of the office by providing assistance and advice on administrative practices and procedures.
Functions / Key Results Expected
1. Correspondence and Records Management: Draft standard correspondence according to corporate communication guidelines. Format letters, reports, technical documents, manuscripts, newsletters, and other material in accordance with standard operating procedures. Search office files and records and select information for use by the supervisor(s) in preparing correspondence, reports, project or programme plans. Prepare graphs, charts, and other visual aids for use by the supervisor(s) or experts in seminars, meetings, workshops, and presentations.
2. Meetings and Logistics: Make arrangements for internal/external meetings, seminars, and other events. This may require the implementation of logistics, preparation of invitation letters, and distribution of working documents and other material. Take and prepare minutes and/or notes of internal meetings.
3. Administrative Activities: Input, retrieve and assemble information into/from databases using commercial or IAEA specific software applications. Update and maintain information databases, such as mailing lists, document tracking systems, and management reporting systems on the status and completion of work plans.
4. Planning and Organizing: Plans and organizes his/her own work in support of achieving the team or Section’s priorities.
5. Communication: Communicates orally and in writing in a clear, concise, and impartial manner.
6. Teamwork: Actively contributes to achieving team results. Supports team decisions.
Required Expertise
1. Administrative Support: Ability to draft routine correspondence and correct documents in accordance with established standards and requirements.
2. Administrative Support: Ability to provide training and guidance to newly recruited office support staff.
3. Administrative Support: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and the ability to use databases.
Qualifications, Experience and Language Skills
High School Diploma - Completed secondary education.
Minimum of four years of general office support experience, some of which in an international environment.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 48527 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan, and health insurance.
General Information
* The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence, and integrity.
* Recruitment will be on a LOCAL BASIS only.
* IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA.
Evaluation Process
* The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement.
Appointment Information
* Appointment is subject to a satisfactory medical report.
* The IAEA retains the discretion not to make any appointment to this vacancy.
#J-18808-Ljbffr