At Emmi AI, we believe a great office isn’t just about having a space to work—it’s about creating an environment where people feel productive, connected, and inspired. That’s where you come in!
We’re looking for an Office Manager who thrives on keeping things organized, ensuring smooth operations, and making the office a place people enjoy coming to. This isn’t just about admin—it’s about owning the office experience, bringing energy to the team, and proactively improving how things run.
If you see yourself in these statements, keep reading:
• You don’t just wait for instructions—you see what needs to be done and make it happen
• You love a well-organized space and get a real drive from keeping things running smoothly
• You’re the kind of person who brings energy to the office and makes it a great place to work
• You’re proactive, solutions-driven, and enjoy wearing multiple hats
What You’ll Be Doing
Your days will be varied, but here are some things you can expect:
* Keeping the workplace in top shape—coordinating vendors, managing supplies, and making sure everything flows effortlessly.
* Creating a welcoming environment for the team and guests
* Planning and organizing team events as well as office improvements, including occasional external events like board dinners and customer gatherings.
* Supporting with light administrative duties, scheduling, and coordination
* Helping with onboarding new team members and making sure they feel at home
The Details
• Part-time role (with potential to become full-time!)
• Based in Linz (this is an in-office role, not remote)
What we offer:
* Growth & Learning Opportunities: Attend conferences like NeurIPS, participate in offsites, and work in an environment that prioritizes research and continuous learning.
* Competitive & personalized Benefits: We tailor our compensation package to fit your needs and circumstances. For a role like this, we include a Klimaticket or parking option. As an early-stage company, we value flexibility and are committed to shaping benefits that grow with our team—VSOP included as we continue to build!
* Impact: Shape the future of industrial AI and drive meaningful projects. Enjoy the agility and impact that comes with being a part of a impactful, dynamic team.
What drives us
* Curiosity & Forward Thinking: We are always on the lookout for fresh ideas, ready to question the usual ways of doing things and bring creativity to AI and industrial applications.
* Team Collaboration & Respect: We are team-oriented, value others’ perspectives, and support each other’s success to drive Emmi AI’s goals.
* Integrity & Accountability: We take ownership of our work and uphold high standards, whether collaborating with the Emmi AI team or with customers.
* Adaptability, Resilience & Problem Solving: We thrive in a dynamic, fast-paced environment, approaching challenges with a “how can we make this work?” mindset and staying resilient and adaptable to shifting priorities.
* Customer Focused: We are passionate about understanding what our customers need and love creating solutions that make a real impact in their world.
What We’re Looking For
* Experience: You’ve worked in office management, admin, or a similar role before (ideally in a fast-paced or tech environment)
* Skills: You’re super organized, good at juggling tasks, and comfortable using tools like Google Workspace, Slack, or Notion
* Mindset: You don’t wait to be told what to do - you see challenges and find solutions
* People skills: You’re friendly, communicative, and enjoy being the go-to person in the office
* Language: Advanced level of German is required to confidently handle vendors, contracts, and day-to-day office interactions.
At Emmi AI, we are committed to building a diverse and inclusive team. We welcome diverse perspectives, backgrounds, and experiences, believing they drive innovation and creativity. We encourage all qualified candidates to apply, regardless of race, ethnicity, gender, disability, age, or background.