Job Description - Pipeline for Freelance Desktop Publishing Operators and Graphic Designers (PIP-MTCD-008)
Organization
MTCD-Division of Conference and Document Services
Primary Location
Job Posting
2024-11-29, 12:12:24 PM
Closing Date
2024-12-12, 10:59:00 PM
Organizational Setting
The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, works with the press to help clarify the technically complex work of the IAEA, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA’s work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.
The IAEA has an extensive publishing programme, implemented by its Publishing Section, which produces a wide range of publications on nuclear related issues in both print and electronic formats. Inputs in the form of manuscripts of scientific/technical publications, advocacy items, electronic publishing requests and graphic design proposals originating from all parts of the house are handled by the Publishing Section.
Roles
The purpose of this pipeline announcement is to build up the Agency’s roster of qualified (i) Desktop Publishing Operators and (ii) Graphic Designers. Under the guidance of the Publishing Section Head and Production Unit Head:
* Desktop Publishing Operator: Will work in a team to provide layout of IAEA publications in official IAEA languages according to the IAEA’s Style Manual for Publications and Documents.
* Graphic Designer: Will work in a team to provide creative, innovative and cost-effective design solutions for the IAEA’s publications and other graphic material in line with the IAEA’s Visual Identity.
Note: These are separate roles. In their motivation letter, candidates should clearly indicate for which of the two above roles they wish to be considered.
How does the Talent Pipeline work?
The talent pipeline is open to enable Desktop Publishing Operators and Graphic Designers to express their interest in freelance employment with the IAEA. The expression of interest received will be reviewed by responsible officers with a view to sourcing candidates for temporary opportunities. These will primarily be office-based with limited opportunities for home-based work.
Functions / Key Results Expected
i) Desktop Publishing Operator
* Provide the layout of publications in all six official IAEA languages.
* Prepare and/or redraw graphic and textual elements for inclusion in print and digital products.
* Implement editors’ corrections and/or revisions in page proofs.
* Prepare and do quality control of pdf files before final mass production.
* Prepare .EPUB versions and other ebook versions of IAEA publications.
* Create bookmarks and hyperlinks to pages, URLs and text anchors.
* Update and maintain databases relevant to publishing.
ii) Graphic Designer
* Provide creative, innovative and cost-effective design solutions for IAEA’s publications and other graphic materials.
* Provide the layout of publications in all six official IAEA languages.
* Prepare electronic versions of IAEA publications and design of covers and labels.
* Prepare and/or enhance graphic visuals for inclusion in print and digital products.
Education, Experience and Language Skills
i) Desktop Publishing Operator
* Completed secondary education.
* Five years of relevant working experience in Desktop Publishing.
* In-depth knowledge of Adobe Creative Suite, especially InDesign.
* Good understanding of multimedia file formats and electronic publishing operations.
* Good oral and written command of English.
* Knowledge of other official IAEA languages is an asset.
ii) Graphic Designer
* Completed secondary education.
* Five years of relevant working experience in Graphic Design.
* In-depth knowledge of Adobe Creative Suite, including InDesign.
* Good understanding of multimedia file formats and electronic publishing operations.
* Good oral and written command of English.
* Knowledge of other official IAEA languages is an asset.
Note: Testing may be part of the recruitment process. Candidates for Graphic Design may be asked to provide a portfolio of their previous design work.
Organizational Core and Functional Competencies
* Planning and organization
* Teamwork
* Achieving results
* Communication
* Knowledge sharing and learning
* Judgement/decision making
* Commitment to continuous process improvement
* Client orientation
* Resilience
Applications from candidates from developing countries are encouraged.
Registration in this Talent Pipeline does not guarantee employment with the IAEA.
IAEA personnel are bound to a code of conduct and may not accept instructions from any other authority external to the Organization.
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