Job Title: Project Secretary / Assistant
Location: Salzburg, AT
Position Overview:
We are looking for a dedicated and organized Project Secretary/Assistant to support our project team. This role involves assisting the project organization with a wide range of administrative and organizational tasks. The ideal candidate will have excellent communication and organizational skills, with the ability to manage multiple tasks efficiently and support the smooth running of projects.
Key Responsibilities:
* Organize and schedule project meetings, including coordinating with team members and external stakeholders.
* Take detailed minutes during project meetings and distribute them to relevant parties.
* Help maintain and organize project documentation, ensuring proper naming conventions and file structures are followed.
* Provide reminders of important project deadlines and milestones to the project team.
* Assist with administrative and organizational tasks, supporting the overall efficiency of the project team.
* Arrange and manage travel logistics for team members, including booking transportation and accommodations when required.
* Occasionally travel to customer sites to provide on-site support and coordination as needed.
* Collaborate closely with project managers and team members to ensure smooth communication and workflow within the project organization.
Required Qualifications:
* Proven experience in an administrative or project assistant role.
* Strong organizational and time-management skills, with attention to detail.
* Excellent communication skills, both written and verbal.
* Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and other relevant project management tools.
* Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
* Flexible and able to adapt to changing project needs.
* Willingness to travel occasionally as needed.
* Excellent English skills (minimum B2)
* Good German language skills (minimum A2)
Preferred Qualifications:
* Experience in a project-based environment or supporting project teams.
* Familiarity with document management systems and file organization best practices.
Why Join Us?
We offer a dynamic and supportive work environment where your organizational skills will contribute directly to the success of important projects. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting teams in delivering high-quality results.
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