VicTrack is the custodial owner of Victoria’s rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport – our land, infrastructure, trams, trains and telecommunication networks – our focus is on strategic asset management and supporting the delivery of better transport solutions.
When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.
* Free travel on all public transport – Trains | Trams | V/Line
* 17.5% leave loading
* 1 x Extra day off (EDO) per month
* Flexible work environment | hybrid work (minimum of 3 days per week in office)
* Stable work environment - Victorian Government state-owned enterprise
* 16 weeks paid parental leave (36 unpaid)
* Free access to on-site gym and end of trip facilities
* Training and development opportunities to help you grow and develop your career
The Role
The Fleet and Corporate Facilities Coordinator will ensure the effective day to day management of all aspects of the Fleet Management and VicTrack Corporate Real Estate activities. The role also assists the Asset Maintenance Manager to ensure maintenance of VicTrack’s assets and corporate facilities is completed efficiently and effectively resulting in the maximum performance and life of the assets.
Key Responsibilities:
Fleet Management Responsibilities:
* Manage VicTrack’s Fleet Management Systems, processes and procedures to identify and implement efficiency improvements
* Manage the acquisition, disposal, maintenance, cleanliness and regulatory compliance of fleet vehicles
* Collaborate with key stakeholders to proactively assess operational requirements, ensuring our fleet align with current and future demands, and are supplied fit for purpose for field based work
* Manage car park allocations for VicTrack in various locations, including issuing access passes required
* Manage Administrative tasks, including the preparation of journals to assist finance in expense allocation to each business group; supervision of Linkt tags and assignment of Traffic Infringement Notices and other Infringement notices received for VicTrack vehicles
* Monitor and debit all cost centres with vehicle leasing and operating costs on a monthly basis
* Prepare, analyse and present reports concerning the utilisation of VicTrack fleet vehicles and emissions data
Corporate Facilities Management Responsibilities:
* Coordinate the delivery of maintenance of VicTrack’s building services in our Corporate sites to maintain business operations, minimise disruptions to organisational activities and take opportunities to improve the sustainability of building operations when the opportunities arise
* Manage the daily administrative tasks in relation to the general operations of the Corporate sites, including maintain stock of office consumables and processing of invoices
* Provide and maintain a Corporate working environment that is safe and free of hazards to staff, including daily site walks and undertaking routine inspections of the tenancy
* Plan and schedule routine maintenance cycles, including the allocation of responsibilities and actions to appropriate suppliers by issuing work orders
* Liaise with Building Management on issues relating to the common areas and external surrounds that are outside the VicTrack tenancy
* Manage relationships with contractors, stakeholders and agents to engender expedited responses to necessary works and maintenance
* Manage the security access to the Corporate sites, including maintaining the access controls installed within the tenancy, assisting with managing the supply and programming of security access cards, and undertaking quarterly audits of issued cards when required
* Ensure all maintenance and engineering services works comply with VicTrack policies & procedures, Base Building Maintenance Guide, Australian Standards and the National Construction Code (NCC), while maintaining a knowledge and understanding of current legislation relating to facilities management activities
* Monitor and ensure corporate facilities related works are conducted within budget in consultation with the Asset Maintenance Manager
Qualifications:
* Current drivers licence (this role requires driving from time to time)
Knowledge & Experience:
* Demonstrated knowledge and experience with Fleet Management Systems and Telematics
* Demonstrated working knowledge of and experience with Facilities Management (preferred)
* Ability to communicate and negotiate effectively on issues relating to VicTrack assets with members of the public, clients and other employees
* Working knowledge of HSE requirements
* Understanding of material requirements, supply procedures and basic estimating principles applicable to fleet and facilities
To Apply
***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT
If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only. All applications are strictly confidential.
Research shows that 60% of women and underrepresented groups may decide not to proceed, even after drafting an application. We believe diversity strengthens every team, so even if you don't meet every qualification, we still encourage you to apply!
Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.
Closing Date: 24/04/2025
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