Job Description - Departmental Administrative Officer (NS)(P4) (2024/0550 (012595))
Organization
NS-Office of the Deputy Director General
Job Posting
2025-02-14, 3:01:18 PM
Closing Date
2025-03-02, 11:59:00 PM
Duration in Months: 36
Contract Type: Fixed Term - Regular
Full Competitive Recruitment: Yes
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
THIS IS A RE-OPENING OF THE VACANCY. CANDIDATES WHO ALREADY APPLIED DO NOT NEED TO RE-SUBMIT AN APPLICATION.
Organizational Setting
The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security.
Main Purpose
The Administrative Officer ensures the provision of the administrative, financial and human resource (HR) support services required for implementation of the Department's programme in an efficient and cost-effective manner through interaction with the IAEA's management services.
Role
The Administrative Officer is: an adviser to major programme, programme and subprogramme managers on the means of implementation of programme activities; a planner, planning administrative actions within a complex framework of administrative, financial and HR policies; an analyst and facilitator, reviewing and analysing proposals for implementation of the Department's activities, proposing to senior management solution-oriented options; an advocate, representing the views and needs of the Department to the managerial services; and an approving/certifying officer within delegated authority.
Functions / Key Results Expected
1. Advise and support the Deputy Director General in managing the Department's financial and staffing resources, including the coordination of programme and budget proposals, performance reviews and assessments, implementation and resource reviews, and reporting requirements.
2. Manage the Department's HR requirements, including screening and/or authorizing HR actions, managing recruitment and staffing campaigns, and projecting staffing requirements for vacancy management and HR planning.
3. Support implementation of the Department's programme activities by facilitating and monitoring the organization of meetings, overseeing the invitation, travel and payment of consultants, and providing authoritative administrative advice.
4. Represent the Department and provide advice concerning specific requirements to interdepartmental groups on administrative issues.
5. Participate in continuous improvement processes to identify and implement enhancements to business practices.
6. Authorize financial obligations as the delegated certifying officer for the Department.
Competencies
1. Planning and Organizing: Plans and organizes own work in support of achieving team or Section’s priorities.
2. Communication: Communicates orally and in writing in a clear, concise and impartial manner.
3. Achieving Results: Takes initiative in defining realistic outputs and clarifying roles and responsibilities.
4. Teamwork: Actively contributes to achieving team results.
5. Client Orientation: Helps clients to analyze their needs and ensures standards are met.
6. Commitment to Continuous Process Improvement: Plans and executes activities in the context of quality and risk management.
7. Judgement/Decision Making: Consults with supervisor/manager and takes decisions in compliance with the Agency’s regulations.
Required Expertise
1. Finance Budgeting: Thorough knowledge of budgeting concepts and principles.
2. Management and Programme Analysis: Ability to anticipate problems and propose innovative solutions.
3. Public Information and External Relations: Knowledge of the UN Common System financial and staff regulations.
4. Human Resources: Thorough knowledge of human resources concepts and principles.
5. Programme Management: Ability to apply administrative management practices in a dynamic structure.
6. Workforce Planning: Ability to manage the Department's HR requirements.
Qualifications, Experience and Language Skills
Bachelor's Degree - University degree in management, business administration, or a related field with two years of additional relevant experience may be considered in lieu of advanced university degree.
Master's Degree - Advanced university degree in management, business administration, or a related field.
Minimum seven years of relevant working experience in the management and coordination of human and financial resources, including at least five years at the international level, preferably in a UN organization.
Excellent oral and written command of English; knowledge of other official IAEA languages is an asset.
Evaluation Process
1. The evaluation of applicants will be based on the information submitted in the application according to the selection criteria.
2. Candidates under serious consideration may be subject to reference and background checks.
Appointment Information
1. Appointment is subject to a satisfactory medical report.
2. Staff members may be assigned to any location.
3. Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy.
4. The IAEA retains the discretion not to make any appointment to this vacancy.
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