AVVie is an exciting early stage medical device company with an innovative, minimally invasive technology for the treatment of mitral valve disease.
If you are interested in joining a young and international start-up active in medical technology in Vienna.
Tasks
* Perform general office management tasks, such as coordinating meetings, managing office emails, handling deliveries, and ordering office supplies.
* Organize business travel, including flight, hotel, and car rental reservations.
* Identify opportunities for process improvements in office management and implement new processes where needed.
* Maintain financial records, track expenses, process invoices, and assist with budget planning.
* Support HR operations, including employee onboarding, record-keeping, and personnel file management.
* Assist with recruitment tasks, such as scheduling interviews and managing candidate documentation.
* Ensure compliance with internal policies, ISO 13485 standards, and other regulatory requirements.
* Coordinate and support internal and external company events.
* Publish news updates on platforms such as LinkedIn or the company website.
* Collaborate with the leadership team to support operational and administrative projects.
* Perform other duties as assigned by the direct supervisor.
Requirements
* 2+ years of experience in an administrative or office management role, preferably in a start-up environment.
* Strong organizational and time management skills, with the ability to multitask and prioritize.
* Excellent communication and interpersonal skills.
* Experience working in fast-paced, multicultural environments.
* Familiarity with basic accounting principles and financial record-keeping.
* Fluent in English; German proficiency is a plus.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* A positive, resilient attitude with a proactive approach to problem-solving.
* Ability to maintain confidentiality and handle sensitive information with discretion.
* Comfortable building and aligning processes in a dynamic and growing organization.
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