The Vacancy
RSK Boden + Wasser GmbH, part of the internationally operating RSK Group since 2020, is an independent consulting company specializing in waste and water management, hydrogeology, and contaminated site remediation. Since our founding in 2007, we have supported public clients, industry, and businesses in Austria and internationally, with a focus on Upper Austria.
We are now hiring for an Office Manager (m/f/d) / Assistant to Branch Management (m/f/d). This role is to join the team in our Gallneukirchen location, Austria.
This is a part-time role of 20 hours per week with an option for full-time employment.
As an Office Manager, you will be the central point of contact for our office, taking on independent responsibility for office organization and coordination. You will create an efficient working environment, ensure operational safety, and foster a positive workplace atmosphere.
Key Responsibilities:
1. Welcoming and assisting visitors, addressing and responding to inquiries.
2. Ensuring smooth business operations and identifying potential areas for improvement.
3. Implementing and optimizing internal processes in coordination with safety officers.
4. Coordinating resources and maintaining relationships with suppliers and service providers.
5. Acting as a point of contact for questions related to office operations.
6. Ensuring cleanliness and order in communal areas, maintaining filing systems, managing correspondence, and ordering supplies.
7. Supporting external accounting and payroll, particularly by requesting and forwarding necessary documents and creating outgoing invoices.
8. Serving as the central contact point at reception, overseeing daily operations, preparing performance reports, and regularly reporting to branch management.
9. Organizing and coordinating appointments, meetings, and business travel, as well as updating contact databases and staff lists.
10. Procuring and managing office and consumable materials, and arranging catering for internal events and meetings.
11. Taking responsibility for internal office organization and layout, including workstation arrangements, resource provision, and offering solutions. Ensuring ergonomic standards and optimizing space utilization.
Person Specification:
1. At least two years of experience in office management.
2. Excellent time and task management, high flexibility, and strong interpersonal skills.
3. Proficiency in MS Office and willingness to learn new systems.
4. Experience handling confidential information.
5. Solid English skills (international setting with headquarters in the UK).
6. Completed commercial training, bachelor’s degree, or equivalent qualification.
7. Experience in optimizing and developing internal processes.
8. Strong computer skills and experience with online platforms.
9. C2 Level German proficiency.
Salary & Benefits:
1. £Commensurate with experience.
2. Exciting work in the environmental and construction technology sector.
3. Various training and professional development opportunities.
4. A motivated and collegial team.
5. Full German translated job specification attached in documents to this job posting.
The Company
RSK is a global leader in sustainable solutions focusing on environmental, engineering, and technical services. Working together, we address societal challenges aligned with the United Nations Sustainable Development Goals, offering integrated solutions across sectors such as water, energy, food, infrastructure, cities, mining, and waste management.
We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.
By providing workplace adjustments, we make it easier for people to confidently explore and pursue our career opportunities and recognize that flexibility is key to fostering a dynamic and thriving workplace. Many of our office-based positions benefit from a flexible working arrangement, allowing our team members to achieve a balance between professional and personal commitments.
We actively encourage applications from candidates of all genders, races, ethnicities, ages, neurotypes, religions or beliefs, sexual orientations, and those with disabilities.
Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognize that our success hinges on our colleagues' growth. We're committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration. At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.
If you're passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes? #J-18808-Ljbffr